Nia - Your AI Agent for HR Teams.
Manage Recruitment, People, and Workforce Operations in One Place. The HR Agent in ExactFlow is an AI-powered human resources and recruitment management solution designed to simplify the employee lifecycle, from hiring and onboarding to workforce management and performance tracking.
EXACT SOLUTION ELECTRONICS Sp. z o.o. (Reguły, Poland) processes your details to answer your enquiry and, if you ask, to arrange a demo (Art. 6(1)(b) GDPR – steps before a contract) and to follow up with you as a business contact (Art. 6(1)(f) – our legitimate interest in B2C / B2B sales). We keep enquiry data for 24 months after our last contact, unless you become a client. Our CRM, email and hosting providers process it for us; some are outside the EEA under SCCs or the EU–US Data Privacy Framework. You can access, correct, delete or object at any time via privacy@exactflow.com. Details: Privacy Policy.
Connect Nia to the 600+ tools your store already runs on
System CapabilitiesFrom First Application to Workforce Management
The HR Agent helps HR teams manage the key stages of the employee lifecycle through connected HR capabilities.
Recruitment Management
Manage the complete hiring pipeline from job openings and applications to candidate screening, shortlisting, interviews, and successful hires.
Onboarding
Organize and manage the onboarding process so new employees can move from candidate to team member with greater structure and clarity.
Leave Management
Handle employee leave requests and approvals through a centralized process, making it easier for HR teams and employees to manage time-off activities.
KPI Tracking
Monitor employee and team performance through structured KPI tracking, giving management better visibility into performance-related information.
Employee Announcements
Keep employees informed by creating and managing important company announcements from one centralized HR environment.
Documents & Policies
Maintain important HR documents and company policies in an organized, accessible space, helping teams keep essential information together.
Departments Management
Organize departments and workforce structures while maintaining a clearer overview of how teams are arranged across the organization.
Event Management
Plan and manage HR-related events and activities while keeping workforce engagement initiatives organized.
Centralized HR DashboardA Centralized HR Dashboard
The HR Agent Dashboard gives management and HR teams a centralized view of important recruitment activity and hiring progress.
Track key recruitment indicators including:
Active Jobs
See current job openings at a glance.
Total Applications
Monitor the volume of candidates entering your pipeline.
Interview Slots
View available and booked interview slots.
Pending Applications
Identify applications that still require action.
Shortlisted Candidates
Keep track of candidates progressing through the process.
Candidates Interviewed
Monitor interview activity across open positions.
Successful Hires
See the candidates who completed the journey.
With recruitment information brought together in one dashboard, HR teams can quickly understand what is happening across the hiring pipeline and identify where action is needed.
One Agent. Multiple HR Operations.
The HR Agent connects the essential activities that keep your people operations moving.
Recruitment
Jobs, applications, screening, shortlisting, interviews, and successful hiring pipeline
Onboarding
Step-by-step new employee onboarding checklists and activities
Leave Management
Simple employee leave submission, approval tracking, and category balancing
KPI Tracking
Systematic employee goal tracking and multi-tier team performance monitoring
Announcements
Company-wide broadcasts and local department announcements
Documents & Policies
Central repository for official HR document structures and company policy files
Departments
Organised department configurations and clear workforce reporting structures
Events
Shared scheduling for HR-driven events and collaborative employee activities
Visual PipelineSimplify the Hiring Pipeline
Recruitment becomes easier to manage when every stage is visible from one place.
Job Opening
Applications
Screening
Shortlisting
Interviews
Successful Hires
Job Opening
Applications
Screening
Shortlisting
Interviews
Successful Hires
Powered by ExactFlow AIKeep Employees and HR Teams Connected
HR operations extend beyond recruitment. The HR Agent brings together employee-facing and administrative activities such as announcements, leave management, documents, policies, events, and onboarding. This creates a more organized environment where HR teams can manage recurring processes while employees have clearer access to important workplace information and activities.
Good morning, Alex
Your HR command center is ready. Here's what's happening today.
Active Employees
247
Pending Leaves
12
New Hires
8
Docs Processed
1,842
Nia's suggestion
Review 3 pending leave requests before the end of the day.
Built for Smarter HR Operations
The HR Agent is designed to reduce fragmentation across HR processes by bringing core workforce activities into one intelligent environment.
Centralized HR Management
Consolidate your departments, jobs, and employee records in one unified workspace.
Recruitment Visibility
Track candidates continuously from step 1 to final successful onboard and hire.
Organized Employee Lifecycle
Set up automated guidelines for leave, documents, performance tracking, and training.
Better Management Visibility
Give stakeholders the right controls over performance goals and approvals cleanly.
Simplified Routine Processes
ExactFlow automates manual coordination steps so you focus on actual operations.
ExactFlow HRYour HR Operations, Connected
Stop treating recruitment, employee management, and HR administration as separate processes. With ExactFlow's HR Agent, your team gets a centralized environment for managing the people operations that matter most, from the first application to ongoing workforce activities.
Recruit smarter. Organize better. Manage your workforce with confidence.
AI Agent PricingSix specialist teammates One transparent base price.
Choose the single agent you need, deploy immediately, or assemble an entire team.
Nia
HR Agent
FAQsFrequently Asked Questions
Get answers about how ExactFlow automates ecommerce operations, integrates with marketplaces and tools, and helps teams scale with fewer errors.
ExactFlow automates repetitive tasks and validates data across marketplaces, inventory, and fulfillment systems. By reducing manual entry and syncing data in real-time, teams can lower errors and keep operations consistent—especially during peak volume.
Yes. ExactFlow integrates with 600+ platforms including Amazon, eBay, Shopify, WooCommerce, and major fulfillment and logistics providers. Setup is guided and most connections go live within minutes.
Absolutely. ExactFlow is designed to scale with your order volume, catalog size, and channel count without requiring more headcount. Growing businesses use it to stay lean while handling significantly more complexity.
No. ExactFlow is designed for lean teams. Most customers run it with one or two operations staff, and the automation handles the volume that would otherwise require a much larger headcount.
Team PricingBuild a governed AI department
Scale your digital workforce securely with multi-agent coordination, unified analytics, shared memory, and enterprise-grade permission guardrails.
Custom Agent Studio
Tailored to your logic
One governed workflow. Setup from $1,500; model and data costs metered.
Support & InquiryGet in Touch
Have questions about Nia? We'd love to hear from you. Fill out the form below or reach out directly.
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Direct Reach
EMAIL ADDRESS
marketing@exactflow.pl
PHONE SUPPORT
(+48) 608 694 244
OUR ADDRESS
Stanisława Bodycha 87, 05-816 Reguły Poland
Global eCommerce Coverage
Nia's AI nodes operate across 140+ countries, speaking 24 languages to service your customers around the clock.
Global eCommerce Coverage
Nia's AI nodes operate across 140+ countries, speaking 24 languages to service your customers around the clock.